AHCAS Frequently Asked Questions

The following is a list of our most frequently asked questions about AHCAS.

General Questions

How soon should I contact my evaluators?

Contact your evaluators as early as possible. Then, follow up with each evaluator to ensure they have submitted their evaluations on your behalf.

How long does the application process take?

It’s important you apply as early as possible since completing your application can be a lengthy process. Below is a suggested timeline that includes key actions to keep your application process on track.

**Note**: You can submit your application prior to submitting your evaluations and transcripts.

Prior to the Start of the Application Process

1. Check cycle dates and deadline requirements.
2. Check evaluation requirements.
3. Check prerequisites.
4. Review the instructions in the Help Center.

At Least 3 Months Prior to Deadline

1. Create your account.
2. Send all official transcripts to AHCAS.
   Note: Your application may be delayed, or possibly denied, if you do not send all transcripts to AHCAS.
3. Select your (3) evaluators, complete the Evaluations section and monitor for completion.
4. If you possess foreign evaluated transcripts, send them directly to:?
   • Eisenhower Health
     School of Medical Laboratory Science
     39000 Bob Hope Drive, Kiewit 402
     Rancho Mirage, CA 92270

At Least 10-12 Weeks Prior to Deadline

1. Begin entering ALL of your coursework.
2. Check in with your evaluators to confirm they received the evaluation request via email.

At Least 6-8 Weeks Prior to Deadline

1. Complete and submit your application.
2. Monitor your application for receipt of transcripts, evaluations and follow up on any missing items.

At Least 4-6 Weeks Prior to Deadline

1. Continue monitoring your application. The program requires that your coursework be verified.

Once all of your required application materials are received, your application’s status changes to Complete and your application is placed in line to be verified. Verifications occur in chronological order and, on average, take two weeks to complete. Once your application is verified, you will receive a notification and your application’s status will change to Verified.

What is Verification?

Verification is the process to ensure all of your coursework was entered correctly and consistently. Since credit values, grade values and course subjects vary widely from school to school, your program needs some type of standardization so they can accurately compare applicants. This standardization is achieved by using your coursework to create a standard set of GPAs, ensuring you are compared to other applicants fairly and equally.

Several things happen during verification:

• Each course you entered in the Transcript Entry section gets placed under a specific course subject category.
• Each grade you entered in the Transcript Entry section gets converted to an AHCAS grade value.
• GPAs are calculated using the converted grade values.
• Your degree(s) are confirmed as awarded, if applicable.

If significant mistakes are found in your application during the verification process, your application will be undelivered, or returned to you for corrections.

Do I have to enter all coursework?

Yes.

Do I need to send transcripts?

Yes. Submit all U.S. transcripts to AHCAS.

Where do I find the Transcript Request Form?

The Transcript Request Form is found in the Colleges Attended section, after you submit a college or university entry.

My transfer credits are listed on my primary transcript. Do I still need to send all transcripts?

You must report all colleges and universities attended, even if your transfer credits are listed on your primary transcript. Review each program’s transcript requirements under Colleges Attended.

How do I list my repeated courses?

AHCAS considers a course to be repeated if you enrolled in the same course (with the same course title and prefix) again at the same college or university.

Report all attempts of repeated coursework, including those that are current in-progress, and mark them as repeated during Transcript Review. Enter the number of credit hours attempted and how many credits were actually earned.

Should I include foreign coursework in the Transcript Entry section?

No. Submit all foreign transcript evaluations to:

• Eisenhower Health
  School of Medical Laboratory Science
  39000 Bob Hope Drive, Kiewit 402
  Rancho Mirage, CA 92270

Will AHCAS update me on the status of my application?

Your application status for the program is listed in the Check Status section of the application. AHCAS will notify you when official transcripts and evaluations are received, and when you are verified, if applicable.

When will I learn about admission decisions? Did I get in?

You must reach out to your program to learn about a school’s admissions decisions.

Is there any other way to pay other than by credit card?

AHCAS currently only accepts payments by credit card: Visa, Mastercard, American Express and Discover.

Reapplication Process

What are the steps to reapply?

To reapply, applicants will follow the steps below:

1. Log in to the application. A welcome screen appears; the applicant will confirm they want to begin the reapplication process by clicking Start Reapplication.
2. Applicant will need to ensure that their profile information, including contact information, is correct.
3. The applicant will then decide if they want to copy their application data. Their selection cannot be changed.

What documents will transfer into my new application?

Reapplicants can copy their previous application data, including coursework and transcripts, into the new application. However, letters of evaluation, personal statement, payments and any program-specific information cannot be copies into the new application.

1. Reapplicants must select the information they want to carry over. Unselected items will not carry over and cannot be recovered.
2. A notification alerts reapplicants that every section of the application for which they choose to copy application data will require their review.
3. A second notification provides instructions for accessing a PDF copy of their previous application. The PDF is only available if the applicant submitted an application during the last cycle.

What new documents are needed to complete my application?

The reapplicant must submit the following documentation:

1. 3 Letters of Evaluation
2. Essential Functions Form
3. Any new coursework since the previous application